Manager – Finance (Invoice Processing & Payments)

Job description

1. Invoice Processing & Coordination: • Oversee the timely and accurate processing of supplier invoices, including validation and coding. • Coordinate with internal departments (procurement, operations, etc.) to ensure proper documentation and approvals for payments. • Maintain an effective filing system for invoices, purchase orders, and contracts. • Ensure all invoices comply with company policies, tax regulations, and internal controls. 2. Invoice Booking & Accounting: • Ensure all processed invoices are accurately entered into the company’s accounting system. • Book invoices in a timely manner to ensure proper expense recognition in financial reporting. • Monitor and reconcile discrepancies between purchase orders, receipts, and invoices. 3. Payments and Cash Flow Management: • Ensure the accurate and timely disbursement of payments to vendors and service providers. • Oversee the preparation of payment schedules and manage cash flow requirements related to invoice settlements. • Liaise with the bank and other financial institutions to ensure proper execution of payments (e.g., wire transfers, checks). • Review payment terms with vendors to optimize working capital management. 4. Vendor & Internal Stakeholder Communication: • Act as the main point of contact for vendors regarding invoice queries, disputes, or payment issues. • Communicate effectively with internal stakeholders (e.g., department heads, procurement team) to resolve issues related to invoices and payments. • Work closely with the procurement team to ensure vendor contracts and terms are correctly followed in the invoicing process. 5. Reporting & Reconciliation • Assist in the preparation of financial reports related to accounts payable and outstanding liabilities. • Reconcile the accounts payable ledger with general ledgers and ensure all payments are accurately recorded. • Provide insights and recommendations to improve invoice processing, payment efficiency, and cost management. 6. Compliance & Audit • Ensure compliance with internal controls, accounting policies, and regulatory requirements regarding invoicing and payments. • Assist in the internal and external audit processes, providing necessary documentation and resolving any discrepancies. 7. Process Improvement • Continuously identify opportunities to streamline the invoice processing and payment procedures to improve accuracy and efficiency. • Implement best practices and automation tools where appropriate to reduce manual errors and delays

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